School Management

For school admins.

22 guides
On this page
  1. About School Management
  2. Edit your school's name
  3. Change your school's address
  4. Set your school's timezone
  5. Change your school's primary color
  6. Upload your default logo
  7. Upload a square logo
  8. Upload a report logo
  9. Set a monogram
  10. Turn features on or off
  11. Create a school year
  12. Set the active school year
  13. Edit a school year's dates
  14. Promote students to the next year
  15. Add a custom student field
  16. Reorder custom student fields
  17. Edit or remove a custom field
  18. Find incomplete student and staff profiles
  19. Delete your school
  20. Start a fresh roster for a new year
  21. Delete a school year
  22. Staff attendance settings

About School Management

The School Management tab is where you configure your school: profile and branding, school years, features, attendance settings, and custom student fields. Changes here affect everyone at your school.

Tabs: Profile, Completeness, School Years, Features, Attendance, and Custom Fields.

If you work at more than one school, School Management always edits the school you currently have selected. Switch schools from Home.

Edit your school's name

  1. Tap School Management (it opens on the Profile tab).
  2. Update School name.
  3. Tap the checkmark at the top to save.

Change your school's address

  1. Tap School Management → Profile.
  2. Update Address.
  3. Tap the checkmark at the top to save.

Set your school's timezone

All times shown in the app — post times, attendance, and more — use this time zone.

  1. Tap School Management → Profile.
  2. Tap Time zone and pick yours.
  3. Tap the checkmark at the top to save.

Change your school's primary color

Used for headers, accents, and branding throughout the app.

  1. Tap School Management → Profile.
  2. Under Primary Color, tap Choose Color to pick from the palette, or type a hex code.
  3. Tap the checkmark at the top to save.

Upload your default logo

The natural-shape logo used in the sidebar and general school branding.

  1. Tap School Management → Profile.
  2. Under Branding, find Default logo and tap Upload (or Change to replace one).
  3. Choose an image.
  4. Tap the checkmark at the top to save.

Upload a square logo

Used in the homepage school selector and other compact areas of the app.

  1. Tap School Management → Profile.
  2. Under Branding, find Square logo and tap Upload.
  3. Choose a square image.
  4. Tap the checkmark at the top to save.

Upload a report logo

Optional logo that prints on reports, exports, and other printable documents.

  1. Tap School Management → Profile.
  2. Under Branding, find Report logo and tap Upload.
  3. Choose an image.
  4. Tap the checkmark at the top to save.

Set a monogram

If no logo is set, the app shows your school's initials (a monogram) instead.

  1. Tap School Management → Profile.
  2. Under Branding, type up to 3 letters in Monogram (e.g., "TBS").
  3. Tap the checkmark at the top to save.

Turn features on or off

  1. Tap School Management → Features.
  2. Toggle each feature: Calendar, Early Sign-Out, Student App Access, School Messaging, Staff Attendance.
  3. Tap the checkmark at the top to save.

A disabled feature is hidden from the menu and blocked if someone tries to open it directly.

Create a school year

  1. Tap School Management → School Years.
  2. Enter a year label (e.g., "2026-2027"), a Start Date, and an End Date.
  3. Tap Create School Year.

Set the active school year

Only one year is active at a time. New students enroll in the active year by default.

  1. Tap School Management → School Years.
  2. Find the year and tap Set Active.

Edit a school year's dates

  1. Tap School Management → School Years.
  2. Find the year and tap Edit Dates.
  3. Update the start or end date.
  4. Tap Save Dates.

Only the dates can be changed here. A year's name is set when you create it.

Promote students to the next year

Moves a past year's students into the active year, creating or reusing matching classes, instead of enrolling each student by hand.

  1. Tap School Management → School Years.
  2. Make sure the newer year you're promoting into is active.
  3. Under Promotion / Rollover, find the past year and tap Promote Students.
  4. Confirm.

Promotion moves every student on that year's roster — there's no per-student picker. Historical classes and records aren't changed.

Add a custom student field

Custom fields let you store information specific to your school (allergies, bus number, dismissal preferences).

  1. Tap School Management → Custom Fields.
  2. Type the New field label.
  3. Pick the type: Text, Number, Date, or Yes/No.
  4. Turn on Required if staff must fill it in before saving a student.
  5. Tap Add Custom Field.

Reorder custom student fields

  1. Tap School Management → Custom Fields.
  2. Use the up and down arrows next to a field to move it.
  3. Tap the checkmark at the top to save the new order.

Edit or remove a custom field

Editing is inline — there's no separate edit screen.

  1. Tap School Management → Custom Fields.
  2. Change the label, tap a different type, or toggle Required directly on the field.
  3. To remove a field, tap the trash icon next to it.
  4. Tap the checkmark at the top to save.

Find incomplete student and staff profiles

The Completeness tab shows which student, staff, and guardian profiles are missing information your school tracks — this is about people's records, not your school's branding setup.

  1. Tap School Management → Completeness.
  2. Switch between Students, Staff, and Guardians.
  3. Tap Filters to choose which fields count as complete for your school.
  4. Tap a person to open their profile and fill in what's missing.

Students are also checked for whether their family can be reached — on the app, by email, or not at all.

Delete your school

Deleting a school isn't available to school admins. Contact Inscriti support if you need this done.

Start a fresh roster for a new year

An alternative to promotion: marks every active student inactive for the active school year, so you can re-enroll them one at a time as families confirm for the new year.

  1. Tap School Management → School Years and make sure the new year is active.
  2. Under Begin year — fresh start, tap Reset roster.
  3. Confirm.

As each family confirms, open Students → Inactive and tap Re-enroll to put them back in a class.

Delete a school year

  1. Tap School Management → School Years.
  2. Find the year and tap Delete Year.
  3. Type the exact confirmation phrase shown.
  4. Tap Delete Everything.

This permanently removes the year and everything attached to it — classes, attendance history, and class-linked posts. It can't be undone. To just hide a year without losing data, use Set Active on a different year instead.

Staff attendance settings

The Attendance tab controls how staff sign in and out. Turn on Staff Attendance under Features first.

  • QR Code — a static (printable) or rotating staff sign-in code, and whether QR sign-in is allowed at all.
  • Class Attendance Codes — the check-in code families and students use, and whether location is checked at check-in.
  • Kiosk — an iPad at the entrance where staff sign in by tapping their name or entering a PIN.
  • Location Verification — off, flagging sign-ins outside your school's radius, or requiring staff to be on-site to sign in.
  • Timing — late grace, early-leave grace, and a reminder for anyone still signed in past their expected end.
  • Additional Attendance — how time logged outside a normal schedule (meetings, prep, events) gets approved.

Tap the checkmark at the top to save.

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